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  • Feature - Facility Reservations

    Facility Reservations

    Event and Conference Services is here to help you reserve your facilities and to plan your event at Shaw University.

    For Students, Faculty and Staff Clients

    Event and Conference Services schedules, plans and assists all clients to ensure campus events successfully project the university’s commitment to excellence and an E.P.I.C experience. Campus rooms are available for use by students who are involved with University registered organizations and for University events or meetings sponsored by campus departments.

    Event Planning Guide

    Step 1: Determine your needs in detail:

    • The time of your event
    • The number of guests who will attend
    • Type of event and desired set-up (banquet tables or lecture style)
    • Your AV equipment needs
    • Other equipment needed (stage, podium, etc.)
    • Whether you will serve food and beverages
    • Parking for visitors
    • Budget (If Applicable)

    Step 2: Fill out the online Facility Reservation Form.

    • One student/faculty contact per event to serve as the point person for all events
    • Departments, please include your budgetary information as needed

    The reservations system works with each requestor to determine the best available room for the event requested and will discuss other options or requirements needed in order to have a successful event. A reservation confirmation is then forwarded to the requestor and an Event Booking manager is assigned to each event.

    By working with you and understanding your needs, goals and budget, the event manager will offer suggestions, guidance and solutions to meet or exceed expectations and attain a successful, safe and memorable event. The event manager is available throughout process of planning your event.

    For New and Returning Customers

    For our new customers, welcome and thank you for choosing Shaw University as your camp or conference location. A heartfelt thank you to our returning customers. We look forward to working with you again.

    • For information regarding weddings, camps, regular conferences and facilities, please contact the Office of Institutional Advancement at 919-546-8260.
    • For more information on booking student events, please contact Juanda Holley at 919-546-8522 or complete the Online Venue Reservation Request Form.